Carpool and Vanpool

Carpooling in 4 Steps!

Want to save $250 off of an annual campus parking permit? A carpool permit allows you and your carpool riders to share the cost of a significantly reduced parking permit. Carpool registration process is available on-line.

Carpooling consists of two types of participants: carpool “captains” and carpool "members."

"Captains” are responsible for the following:

Creating a carpool using our on-line carpool system, inviting members to join the carpool, submitting the carpool for approval, payment and pickup of the permit, and are financially responsible for any citations issued to the carpool.

Carpool captains can only create one carpool, and will not be allowed to accept invitations to join other carpools.

"Members” are responsible for the following:

You become a member by accepting an “invitation” to join a carpool. A member must accept an invitation using our on-line carpool system. Once you accept an invitation, any other carpool invitations will be invalid.

Step 1 for Captains: Create Your Carpool On-line

•  Click on https://ebiz.parking.gatech.edu/ebusiness.

•  Click on “Register for 2009-2010 Permit”. If prompted, login with your GT Account credentials.

•  Verify your address information is correct and click “Continue”.

•  Click “Carpool Registration”, then click “Start New Carpool”.

•  Select your preferred lot, and verify your vehicle information

•  Click “Continue”

You are now a carpool “Captain”. In the next step, you will invite others to ride in your carpool.

Step 2 for Captains: Invite Others to Join Your Carpool

Valid carpools must have at least two participants (the captain and at least 1 additional member). After you create your carpool, you will be able to invite others to join your carpool through the carpool web site. Please note that only captains can invite others to join the carpool.

•  Enter the invitee's name and email address.

•  Add a personal message (optional)

•  Click “Send Invite” and a message will be sent to the invitee. The message will contain a special link and invite code, which will allow the invitee to accept your invite.

•  Once the invitee(s) have accepted your invite at the carpool web site, you will receive a notification.

•  You can check the status of your invitations through the carpool web site. If needed, you can re-send invitations, or continue to invite additional members, up until you submit the carpool for final approval (see below), or the parking registration period ends.

NOTE: It is important that you have valid email addresses for the people you wish to invite! Otherwise, they will not receive your invitation and will be unable to join your carpool.

Step 3 for Captains: Submit Your Carpool for Approval

Once you have met the initial carpool requirements, the captain will be able to submit the carpool for final approval.

Initial carpool requirements (You will not be able to submit your carpool for final approval until these requirements are met):

•  There must be at least 2 carpool members (the captain and at least one additional rider who has accepted your invitation).

•  No outstanding citations for any member of the carpool.

•  At least one vehicle registered with GT Parking and Transportation.

After you submit the carpool for final approval, GT Parking and Transportation will approve carpools on the following criteria:

•  The addresses of each carpool member must be relatively situated such that a reasonable route can be taken too/from campus. For example, carpools where one member lives in Alpharetta (north of Atlanta) and another member lives in Peachtree City (south of Atlanta) will NOT be approved.

•  Each member of the carpool must be outside of a 3-mile radius of campus. Individuals living within 3 miles of campus are not eligible for carpools.

•  Each member of the carpool must be a faculty, staff, or student with a current GT I. D #.

•  You will be notified via email when your carpool is approved (or denied).

Step 4 for Captains: Pay for and Pick Up Your Permit

Starting August 1 through September 1, 2009, captains of approved carpools will be able to pay for and pick-up their carpool permits. Please note the following:

•  Only the carpool captain can pick-up and pay for the permit . We cannot release a permit to other members of the carpool.

•  Payment and pick-up is only available at the Parking Office . Captains can pay via cash, check, credit card, payroll deduction (Faculty/Staff only) or through student accounts (students only)

•  Please note – if any additional citations have been issued to any member of the carpool, the permit cannot be released.

Accepting A Carpool Invitation

If you are not a carpool captain, you can accept an invitation to join a carpool.

•  Once you accept an invitation, any additional invitations will not be valid (you are only allowed to join one carpool)

•  Your carpool captain will generate your invitation using our carpool web site. You will receive the invitation via email.

•  The email will contain a link that will allow you to accept (or decline) an invitation. Click on the link to act on the invitation. (This will not be available if you are already a carpool captain, or if you have accepted another invitation).

•  Confirm your mailing address, and click “Continue”. You will not be able to continue if you have any outstanding citations. If you wish, you will be able to pay your citations on-line.

•  Carpool invitations are only valid for one-time use. Your carpool captain will generate invitations for each individual of your carpool.

After you have accepted your invitation, the carpool will still be pending. Separately, your carpool captain will submit the carpool, and GT Parking a nd Transportation will approve (or deny) the carpool submission. In any case, you will be notified via email of the final carpool status.

Requests for changes to the carpool participants and the formation of new carpools will be accepted through September 1, 2009.

Do You Have Questions About Carpools?

Please contact Tim Hogan at carpool@parking.gatech.edu .